Oct. 2018 

In This Issue:
G Suite

October 31, 2018

Message from OIT Leadership

Dear Customer,

Happy Halloween! October is a time for haunted houses, all things pumpkin spice and...cybersecurity awareness. You may not have been expecting that last one, but it is very important to us here at OIT! Since October is cybersecurity awareness month, this edition of OIT Connections has tips on how to practice good cyber hygiene. But remember, cybersecurity is important every day of the year! Read on to learn more about your role in keeping state systems safe and secure.

Suma Nallapati
Secretary of Technology & CIO

Cybersecurity Success Starts With You
When it comes to cybersecurity, state employees play a critical role in keeping our systems secure. We can all take steps to keep the data of Coloradans safe and become a cybersecurity champion. Here are a few easy ways to get started at work that will also help keep you cybersecure at home as well.
  1. Take the quarterly OIT cybersecurity training. Click here for the link to the training portal on TechU. (Note: Not every state agency participates in OIT’s training program. Check out the FAQs before logging in to the training portal).
  2. Consider adding two-factor authentication (2FA) to your personal email, banking, credit cards, and health-related accounts. OIT has added 2FA as an extra layer of security to many state systems and applications, including eVPN and all state Google accounts. In addition to your username and password, 2FA requires the input of a passcode for added security.
  3. Is this for real? Question before you click! New cyberscams pop up every day. Take a look at some scams you may not have heard of yet.
Canceled account email
It may look official but if it doesn’t seem right, open a new browser window, go to the website andaccess your account. You will be able to tell from there if something needs your attention.

Fake Tech Support
The tech support scam often starts as a phone call informing you that your
computer is infected. The caller will try to get you to grant permission for them to access your computer remotely. DO NOT provide it! No legitimate service will initiate a call to inform you that your computer is not working properly. This scam can also appear as a pop-up message. Do not call the number; rather, search online for how to remove the Microsoft warning alert.

Fake Celebrity News
You see an ad for a celebrity death or scandalous news. You click on it and are prompted to enter your Facebook credentials. The news isn’t real but the credentials you entered were, and now you have just given criminals access to your Facebook account. If you see a celebrity headline you just can’t resist, open a new browser window and search for the information on a legitimate website.

Suspicious Bank Activity
Scammers pretend to be calling from your financial institution to report fraud on your account. DO NOT provide the caller with account information! Hang up and call your financial institution or log in to your account to check for suspicious activity.

When it Comes to Passwords, Complexity is Key
OIT has required password standards for your state computer to help  you develop a strong password. But these days you need more than  strong, you need complex! Chelsey Vance, a Senior Risk Analyst for OIT has a formula that you can use to make your password more    
challenging to crack. Check it out!

Get G Suite to Work for You

Google Guides is a community of forward thinkers across the State of Colorado who come together virtually to ask questions, solve problems, and share solutions on the G Suite platform. OIT’s Google Program Administrator Jessica Greene moderates the group. As a Google Guide you can help your team better utilize G Suite, and be the first to know about the latest updates to G Suite! Plus you have an opportunity to test cool new G Suite features. If you are interested in becoming a Guide and being in the know about all things Google, email the Google Team at techu@state.co.us.

Accessibility for All 
OIT recently developed accessibility technical standards and adopted Web Content Accessibility Guidelines (WCAG 2.0). This means that every new application and website that is developed for the State of Colorado must be accessible to those using assistive technologies. In simpler terms, it means that people who are visually or hearing impaired can navigate and use a website or application.

If this is something that you are interested in, or if your role requires that you are familiar with technology accessibility, we are offering two courses on the topic. The short courses cover the law, agency and business partner responsibilities and a look at why the need for accessibility resources must be considered in every project. We also have a starter toolkit resource book available. You can find it all on the technology accessibility page of TechU.

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